Entity Bridge Inc (“Entity Bridge”, “Company”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or use our services. By using EntityBridgeInc.com or engaging with us, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our site or services.

1. Information We Collect

We may collect personal information from you in a few different ways:

• Information You Provide Directly: When you fill out forms on our site (such as contact forms, quote requests, or service orders), or communicate with us via email, phone, or chat, you may provide us with details like your name, email address, phone number, mailing address, business information, and other details relevant to your inquiry or order.
• Information Collected Automatically: When you visit our website, we use cookies and other tracking technologies to gather information automatically. This can include your IP address, browser type, pages you viewed, how long you spent on our site, and referring URL (which site or advertisement led you to our site). We collect this to understand how users navigate our site and to improve your experience.
• Information from Third Parties: We may receive information about you from third-party sources that assist us with marketing or providing services. For example, if you were referred to us by a partner or found us through a marketing campaign, that partner or platform might share your contact information or details of your engagement.

The types of personal information we typically collect include:

• Contact details (name, email, phone, address).
• Business details (company name, business type, when relevant to our services).
• Transaction information (services purchased, payment method – note we do not store full credit card numbers on our servers, only payment confirmations).
• Any other information you choose to share when communicating with us (e.g., specifics about your business needs or questions).

We do not knowingly collect sensitive personal information (such as Social Security Numbers, race or ethnicity, health information, etc.), unless it is a necessary part of a service (for example, some state filings may require an SSN or EIN, which we handle with utmost confidentiality).

2. How We Use Your Information

Entity Bridge uses the collected information for various legitimate business purposes:

• Providing Services: We use your information to fulfill the requests or orders you place with us. For example, if you purchase a company formation service, we will use the provided details to prepare and file documents on your behalf.
• Communication: We use contact information (email, phone) to communicate with you about your requests or orders. This includes sending confirmations, updates, invoices/receipts, and responding to questions or support requests.
• Marketing and Offers: If you have given consent (or if it’s otherwise permitted), we may use your contact info to send you newsletters, promotions, or information about related services that might interest you. You can opt-out of marketing communications at any time.
• Improvement of Services: Information collected (especially automatically through cookies) helps us improve our website layout, design, and services. We analyze usage patterns to make our site more user-friendly and our offerings more relevant.
• Fraud Prevention and Compliance: We may use personal information to prevent or detect fraud, abuse, or illegal activities. We also process and retain data as needed to comply with legal obligations, such as record-keeping, tax laws, or responding to lawful requests by authorities.
• Personalization: To enhance your experience, we might use data to personalize content on our website or tailor recommendations (for example, suggesting a service based on your shown interest).

We will not use your personal information in ways that are incompatible with the purposes listed above without informing you and obtaining your consent if required.

3. Consent to Communications (and Your Choices)

3.1. Authorization to Contact: By providing your contact information to Entity Bridge (through any form or communication), you are giving us permission to reach out to you through various channels, as described in Section 4.1 of our Terms of Use and reiterated here for clarity. This means we may contact you via phone, text, email, or messaging platforms about your inquiries, orders, or to offer additional services. We value your preferences, so we will primarily use the methods you seem to prefer (for example, emailing you if you’ve been corresponding via email).

3.2. Opting Out of Marketing: If you receive promotional emails or texts from us and do not wish to continue, you can opt out. Emails will include an “unsubscribe” link. For SMS, you can reply “STOP” to any promotional text. You may also contact us directly at any time to request removal from marketing lists. Please note: Even if you opt out of marketing, we may still send you transactional communications (like an invoice or a message about an ongoing service you purchased, as those are not promotional).

3.3. Automated & AI Communications: Some messages or responses you receive might be automated or assisted by AI. We strive to ensure any automated communication is clear and helpful. However, if you prefer to speak with a human at any point, just let us know – we’re happy to accommodate. We also caution that while we oversee our AI tools, there’s a small chance an automated message could contain an error. Always feel free to double-check information with us.

3.4. Recording Consent: As noted in our Terms, by communicating with us, you understand that calls may be recorded. This is for training and quality purposes, and to have a record in case of disputes. If you do not wish a call to be recorded, please inform the representative at the start of the call, and we will do our best to accommodate if possible.

4. Protection of Your Information

4.1. Security Measures: We take reasonable and industry-standard measures to protect the security of your personal data. This includes using secure technologies (like HTTPS encryption on our website), storing data on secure servers or reputable cloud services, and limiting access to personal information to employees or partners who need it to perform their work (and who are bound by confidentiality).

4.2. No Absolute Guarantee: While we work hard to protect your information, no method of data transmission or storage is 100% secure. Therefore, we cannot guarantee absolute security. You share and transmit data to us at your own risk. If we ever experience a data breach that compromises your personal data, we will notify you as required by law and take appropriate steps to mitigate the issue.

4.3. Third-Party Service Providers: We may use third-party providers for certain services (for instance, payment processing, email marketing platforms, or cloud storage). We vet these providers to ensure they have strong security practices. However, understand that if any such third-party suffers a security incident, it may impact your data. We contractually require these providers to safeguard your information and use it only for the purposes we specify.

5. Disclosure of Information

5.1. Affiliates and Service Providers: Entity Bridge may share your personal information with trusted service providers and affiliates who assist us in running our business and providing our services. For example:

• We might share address and contact details with a registered agent partner in a particular state when we appoint them for your company.
• If we use an accounting or billing service, your billing details might be processed through that system.
• An email or SMS delivery service will handle sending out communications to you.

In all cases, these parties are only given the information necessary for them to perform their function, and they are not permitted to use your information for any other purpose.

5.2. Legal Requirements and Protection: We may disclose your information if required to do so by law or in the good-faith belief that such action is necessary to (i) comply with a legal obligation (e.g., a subpoena or court order), (ii) protect and defend the rights or property of Entity Bridge, (iii) prevent fraud or abuse, (iv) act in urgent circumstances to protect the personal safety of users of the site or the public, or (v) protect against legal liability.

5.3. Business Transfers: If Entity Bridge is involved in a merger, acquisition, restructuring, or asset sale, your personal information could be part of the transferred assets. Rest assured, any successor entity would continue to be bound by the terms of this Privacy Policy (or one equally protective of your rights), and we would inform you of any change in ownership or use of your personal data, giving you an opportunity to opt out if you wish.

5.4. No Sale of Personal Data: We do not sell or rent your personal information to third-party marketers or unrelated companies. We may, from time to time, share aggregated, anonymized usage data (that cannot identify you personally) for business or marketing analysis, but this data will not include personal details.

6. Cookies and Tracking

Our website uses cookies and similar tracking technologies to enhance user experience and for analytics:

• What Are Cookies: Cookies are small text files placed on your device when you visit a website. They help the site remember your preferences and actions (like keeping you logged in, or remembering items in a shopping cart).
• Types of Cookies We Use: We use both session cookies (which expire when you close your browser) and persistent cookies (which stay on your device for a period or until you delete them). Cookies on EntityBridgeInc.com may be used for:
  • Keeping track of your session (so that if you navigate away and come back, you don’t lose progress in a form).
  • Analytics, via tools like Google Analytics, to see how visitors find and use our site, which pages are popular, etc. This helps us improve content and layout. These analytics cookies do not identify you personally, but they tell us general info like what countries people are visiting from, how long they stay, and what pages are clicked.
  • Remembering preferences, like if you dismiss a notification banner so it doesn’t keep reappearing.
• Your Choices: When you first visit our site, you may see a notice about cookies. By using the site, you consent to cookies as described. You can always adjust your browser settings to refuse some or all cookies, or to alert you when cookies are being sent. However, disabling cookies might affect your ability to use certain parts of our site smoothly.
• Do Not Track: Our site currently does not respond to “Do Not Track” signals from browsers. Given the standardization of DNT is still in flux, we treat all visitors equally. However, we limit our use of tracking to the purposes described above.

7. Your Rights and Choices

Depending on your jurisdiction, you may have certain legal rights regarding your personal data. We honor applicable data rights and have provided ways for you to exercise them:

• Access and Correction: You have the right to request a copy of the personal information we hold about you, and to request corrections of any inaccuracies. You can typically do this by contacting us via email. We may ask for verification of your identity to ensure we don’t disclose data to the wrong person.
• Deletion: You can request that we delete the personal information we have about you. Please note that we may need to retain certain records for legal or internal business reasons (for example, we might not be able to delete information related to a company formation service we provided, since that’s tied to legal filings). We will inform you if that’s the case.
• Opt-Out of Communications: As detailed earlier, you can opt out of marketing emails or texts easily. For any other communications preferences, just let us know.
• California/CCPA Rights: If you are a California resident, the California Consumer Privacy Act (CCPA) may apply. Entity Bridge does not sell personal data, so the opt-out of sale is not applicable. California users may request a list of what information we have collected, sources of info, how we use it, and what we share (which we’ve already outlined in this policy). We will handle any verified requests within the timeframe required by law.
• GDPR (EU/UK) Rights: If you are in the EU/EEA or UK, you have rights under GDPR such as the right to object to processing, the right to data portability, and the right to lodge a complaint with your supervisory authority. Entity Bridge primarily serves business customers and may not actively offer services in the EU, but if GDPR applies, we extend those rights. Contact us to exercise them.

We will never discriminate against someone for exercising their privacy rights. Our aim is to be transparent and helpful in addressing your concerns.

8. Third-Party Websites

Our website may contain links to third-party websites or services (for example, to government sites for more information, or perhaps to our profiles on social media or directories). This Privacy Policy applies only to EntityBridgeInc.com and our direct interactions with you. We do not control third-party sites and are not responsible for their content or privacy practices. If you click a link to an external site, we encourage you to review that site’s own privacy policy.

9. Changes to This Privacy Policy

We may update this Privacy Policy occasionally to reflect changes in our practices, legal requirements, or for other operational reasons. When we do, we will revise the “Last Updated” date at the bottom of this policy. If any changes are significant, we may provide a more prominent notice (such as a banner on the website or an email notification). However, it’s a good idea to review this page periodically to ensure you are up to date with how we handle your information.

Your continued use of Entity Bridge’s site or services after we post any modifications to this policy will constitute your acknowledgment of the changes and your consent to abide and be bound by the updated policy.

10. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us at:

Entity Bridge Inc (Privacy Team)

Email: [email protected]

Address: 15911 E Beaver Brook Lane, Parker, CO 80134

Phone: (720) 986-6164

We will do our best to address your inquiry promptly and comprehensively.

By using our website, using our services, and/or purchasing our products, you acknowledge and agree to this Privacy Policy.

(Last Updated: April 24, 2025)